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EndNote Tips

A basic guide for installing, navigating and using EndNote X5, EndNote X6, and EndNote X7. Note: If you share EndNote online folders with colleagues, sharing can be done on EndNote online as usual.

Why Use Term Lists?

In other words, how can using term lists help you--in particular, the Journals Term List?

  • You have imported citations from a database that exports only a journal's abbreviation so the record for those entries in your EndNote Library contain only journal abbreviations.  Example:  PubMed
  • Now you need to format your references and bibliography for a style such as APA 6th Style that requires the complete journal title.
  • By importing the Journal Term List for the subject you need, Medicine, Social Sciences, Science, EndNote will "know" the complete title for each abbreviated journal title.
  • If you have a few abbreviations that do not appear in the list you imported, you can add them to the Journal Term List.

Predefined Term Lists

Every EndNote Library comes with three empty Term Lists.

  • Authors
  • Journals
  • Keywords

Each list is already linked to its corresponding field(s). 

  • Authors Term List-->Author, Secondary, Tertiary, and Subsidiary Author fields
  • Journals Term List-->Secondary and Alternate Title fields
  • Keywords Term List-->Keywords field

How to Import a Term List

These instructions are taken directly from Help found in the EndNote X7 program.

Loading Supplied Journal Abbreviations

You can load one of the supplied journal title lists to use for data entry. These lists also contain journal abbreviations for alternate output, and are used by certain output styles. The lists are supplied as plain text files in the EndNote X7\Terms List s folder. You can open and view one of these files with any word processor, but make sure to leave it a plain text file so that EndNote can import it.

To replace the existing Journals list with one of the supplied journal abbreviation lists:

  1. From the Tools menu, select Open Term Lists, and then select Journals Term List.

  2. Delete all existing terms from the list (you can click and drag to highlight all terms, and then click Delete Term.

  3. Click on the Lists tab and highlight the Journals list.

  4. Click Import List.

  5. In the File dialog, navigate to the EndNote X7\Terms Lists folder, select the list you want to use, and click Open to import the journal names and abbreviations from the file into the Journals term list.

         For additional help or information about Term Lists,  

1.  Go to Help within EndNote.

2.  Select "Index"

3.  Type Term Lists into search box.